Scanned Icecream at Woolworths That Was Purchased at Coles

Hi OzBargainers, earlier this month, my wife was doing our monthly grocery shopping at Woolworths, while I watched our 3-year-old daughter at the mall. It was a warm day, and my daughter asked for ice cream. So, I went to Coles in the same mall and bought a 4-pack of Peter's drumsticks, enjoying 2 cones myself.

I then received a call from my wife asking me to come to Woolworths to help with the scanning. When I arrived, I realized she had forgotten to pick up my Up&Go drink. I left the half-eaten box of drumsticks in the trolley and grabbed my flavoured milk from the store.

Later that day, after we got home, I found out that my wife had scanned the ice cream box at Woolworths as well. The price at Coles was $4.50, while Woolworths charged $9.50. I decided I would return to the store on my next trip to rectify this.

Today, I spoke with the in-store manager and explained our mistake. She informed me that they couldn’t issue a refund because Coles and Woolworths sell many similar products, and she could have assisted me if I had contacted them on the same day. I was curious, though—since Woolworths is a large retailer, shouldn’t their inventory be recorded via the barcodes of product batches? Wouldn't this allow them to distinguish their products from those sold by other retailers?

Related Stores

Woolworths
Woolworths

Comments

  • +47

    shouldn’t their inventory be recorded via the barcodes of product batches?

    Barcodes are generic and aren’t batch specific like that, atleast not for products sold at the supermarket.

    Also, this was just an unfortunate situation where you could have been more careful yourself. Anyways, stuff happens.

    • +23

      OP's suggestion is a logistic nightmare.

      • Yeah, I have only ever heard of the pharmaceutical industry running such complex practices.

        • I think electronics also have more varied barcodes & models to help prevent price-matching and/or regional variants…..

      • +1

        Wants prices to go up to cater to this logistic nightmare

      • +1

        How do they recall products if they have to? Batch number is useful …

        • +2

          They will know which date range is affected, and can see when those were shipped to store.
          If the freezer has 16 boxes of Cornettos and they know 12 were from the affected date range, they just bin all 16.
          Putting a unique sticker on every box would be a pain, and increase system complexity logarithmically.

          • -3

            @mskeggs: Not saying to have a unique ID on each box. The database of inventory could have something batch-specific, which, at the time of the scan, recognises and flags as no data found. This means I can get Peters from any closed-down store and sneak into Woolies, scan and come after 10 minutes claiming it's melted/expired/tastes foul and demand damages.

            • +3

              @Bilalwentwild: Not enough people do that to justify a complex inventory management system.

            • +1

              @Bilalwentwild: If I recall correctly, each pallet of items has a barcode that can be used to determine the quantity of specific items on the pallet. After that, Woolworths does not track items on an individual basis. Just the number of cartons (boxes) and individual products they have stock for. Perhaps individual items might have a batch number on them (probably mostly for recall or other quality purposes) but nothing that's found in a barcode.

              Perhaps they may one day put those details into data matrices or QR codes if they ever fully switch to them but currently that isn't really something they do.

              On another note, if you kick up a fuss about it, there's no reason why they can't review their footage to check whether you got it from their store or not.

            • +1

              @Bilalwentwild: You wouldnt habe a receipt to prove that your bpught the item there and claim damages.

              • @niggardly: I just bought a Coles ice cream from Woolies and I have Woolies receipt. I didn't get your point

            • @Bilalwentwild: barcodes are product specific not item specific.

              a can of coke has a different PLU than a 24 can box of coke which is different from a 30 can box of coke.

              however every can of coke in the country (world?) has the same PLU / barcode.

              sneak into Woolies, scan and come after 10 minutes claiming it's melted/expired/tastes foul and demand damages.

              *scan and pay

              *demand a refund

              • @Antikythera:

                *demand a refund

                They can demand all they like but Woolies don't do refunds unless for statutory reasons (e.g. product is faulty).
                They would have to kick up some serious fuss with the Store Manager. Is all that trouble worth it to save a couple of bucks?

      • +2

        OP's life is a logistic nightmare.

        Seriously though I wouldn't cop that from the Woolies manager though, seems like BS to me. They have more than enough CCTV footage and recording of you actually self-scanning to satisfy themselves if they really wanted to. They're basically accusing you of shoplifting with no evidence.

        • -3

          As someone said, that's a lot of work for $9.50. I admit I made a mistake but Woolies took advantage of their position in this situation

          • +1

            @Bilalwentwild: I'm afraid Woolies didn't actually "take advantage". If you scanned a product, paid for it, left the store, it's hard then to return to the store and expect a refund; it's not really their fault.

            PS I did not neg you.

    • +2

      Barcodes are generic and aren’t batch specific like that

      Not yet, but GS2 barcodes are coming and they will include batch data.

    • Only suggestion I have is to ask them to look at their bazillion cameras around the time you did all this if they don’t believe you. They could just refund you because really it’s an outlandish story to make up. I don’t think anyone could have thought it up if it weren’t true.

    • +1

      Well yeah exactly … mistakes happen and people should move on for simple things like this…

  • +11

    Just here to say that this

    I went to Coles in the same mall and bought a 4-pack of Peter's drumsticks, enjoying 2 cones myself.

    was almost a masterpiece play in both savings on buying ice cream in the supermarket and rewards of getting 2 ice creams to yourself while leaving one for your daughter and wife.

    (Although the real genius would have been in eating one and showing up with 3 individually packaged ones and eating them together 😂)

    But alas, it wasn’t to be.

    • +5

      My daughter usually only eats from the top till the point from where the cone starts. So I ate 1 and the other Leftover😅

  • +42

    Woolworths didn’t charge you, your wife did when she scanned it

  • +7

    Sounds like you had a couple of cones alright…

    You show them the receipt from Coles proving the purchase from there and that the scanning from Woolworths was inadvertent and they should refund the money. They can’t charge you for something you didn’t purchase and then say “too bad, so sad…”

    • -1

      I don't have a habit of printing receipts and I am not a Coles member so don't have e-receipt either. Regardless, showing receipt will not prove that the one got scanned was not from Woolies. They can definitely see in CCTV camera I entered in the store with already open box and 1 ice cream in my daughters hand/face/hair. But that's alot of investigation over $9.50.

        • +2

          If you scan your Flybuys card you can see your receipts in the cole’s app if you login and link your flybuys

  • +12

    You’ve spent all this time chasing $9.50 for something that is clearly user error?

    • That's my local store, and I went there yesterday for milk, so I'm not exactly chasing $9.50. The point of the post is not $9.50; I was curious about how the barcodes of the different batches got scanned by different retailers. 1 time, I bought conditioner thinking it was shampoo in my monthly groceries and then returned that on the next month's grocery shopping. They happily swapped. Didn't say, Oh, you should have called us the same day. Hence I was in no rush this time

      • +6

        The barcodes are not store or batch specific. If you had bought the same box of ice creams 5 years ago, chances are it would still have the same barcode is it does today.

  • +5

    Thank you for the laughs op.

    • +4

      I am glad it made your day a bit brighter 😁

  • The question I have after all that is why were you and your daughter required for scanning? Woolworths literally employ people to do that. And even if your wife used the new fangled self serve (which she shouldn’t by the way - it’s a curse), then she had to drag her ice cream covered family from the other side of the mall to help her? Like how much stuff do you buy!?

    • +1

      2022 used to be $150~ per month.
      Then I got a work phone and a Woolworths Mobile plan. Since then, we have become carried away a bit, and it has become $180-$200 per month. But it's 2025 now, and I am happy to announce this month was $260. If I don't count my mistake (ice cream), it was $250.5
      My job is to scan the products, and her job is to put them in the bag. That's usually 4 woolies bags. Our local store has ALWAYS long queues at staff-assisted checkout so we have to work as a team

      • +3

        My job is to scan the products, and her job is to put them in the bag.
        I found out that my wife had scanned the ice cream box at Woolworths as well

        Your wife wasn't doing her job.

        • +4

          That's right. It's about time to look for a new one for this position 😋

      • +3

        $250 a month? How is this even possible.

        • I buy things like ice cream popcorn, sugar, and salt once a month. Milk, bread, eggs, fruits veggies are bought separately on a weekly or fortnightly basis

          • @Bilalwentwild: Ah ok that makes more sense. I thought you had some amazing life hack.

  • +3

    Groceries from other stores go into a carry bag before you go into the next store. We have fold up backpacks we carry in our sling bags. This means your already bought groceries don’t get mixed up with your to be bought ones.

    • +2

      Thanks for trying to be helpful. I was in the play area with no plans of doing groceries with the baby, but I will keep 1 bag in my pocket from now onwards.

      • +1

        I would suggest getting a sling bag, if you don’t have one. Most things I need are already packed to go when I walk out the door.

  • +2

    enjoying 2 cones myself

    A true OzBargainer would have eaten all 4.

    • +4

      My 3year daughter is also an OZ bargainer so have to look after bargain family

  • +7

    Your only option now is to take a tub of ice cream from woolies to break even. (This is not legal advice)

    • +5

      Next month I will buy $300 worth of groceries and apply 10% off of my whole bill. That will teach them a good lesson😎

      • +3

        You have stumbled onto their marketing model. What you call revenge, they call more money.

        • +1

          I know they have been tricking me but I only buy stuff that I was going to buy anyway regardless of 10% off

  • +3

    Man 2025 is bringing the forum topics early

    • -1

      I hate this, I always find myself commenting deep in the thread of some numpty's brainfart, that got to the front page by all the engagement, because it was so incredibly silly.

      I don't check Ozbargain every 10 minutes for a dumber version of reddit/facebook discussions/arguments, I do it because I was trained to, by the repeated pain of missing out on some of the best bargains, that sold out in minutes, and am not paying attention enough to avoid this natural clickbait.

      Mods, if you can hear me, please let us up/downvote forum posts. Not the comments, the topics themselves. Then you could detect, and so avoid promoting, the stupid ones, automatically, even when they generate a lot of empty rage/splaining.

  • How many Everyday Rewards account do your family have? If only 1 in your wife's phone, create 1 more new account in your phone.

    New account = free 1500 points ;-)
    When it has reached 2000 points, use it for $10 OFF discount of your purchase.

    • Only I have a rewards account and Woolsworth mobile. When I made my account (without Woolsworth mobile), I started from Zero points. Is that an ongoing deal for new accounts?

      • +1

        https://www.ozbargain.com.au/node/705141

        I just created a new account again with different email and phone number. Login in the app, it shows 1500 points :D

        • Legend!
          It's time for Woolies to pay me back now

          • @Bilalwentwild: There's 200 points offer for my first purchase (any amount) with the new account. So, at least easy 1700 points this week :P

  • +2

    Thank you for your donation to the Woolies Christmas party.

    • +1

      I will take my money back 2x times by applying some points/discount
      Yet, the stocktake person will also not be able to reconcile this stock (I hope nobody steals that specific ice cream flavour box.

      • -1

        The golden rule for me is mostly buy half price for goods that are usually half price anyway either in Coles/Woolworths. If not half price, the goods that I really need or want.

        I have shopping list and watch list for goods that I need or like in Coles/Woolies app. Coles, Wollies and Aldi are not far from my home.

      • +3

        The staff will 'accidentally' break a box and "dump" it in the tea room. This is what we use to do…

        • +1

          Instructions not clear.

          Just got fired at Woolies because I accidentally took a dump in the tearoom while on a break.

  • +3

    So, you say " It was a warm day, and my daughter asked for ice cream. So, I went to Coles in the same mall and bought a 4-pack of Peter's drumsticks, enjoying 2 cones myself." and then your wife did this "Later that day, after we got home, I found out that my wife had scanned the ice cream box at Woolworths as well"

    Your wife scanned an OPEN & HALF EMPTY BOX without asking a question like why is this box half empty? - Really?

    Seems dubious.

    • +1

      why is this box half empty? - Really?

      And, I don't remember putting this half open box of ice creams in my trolley.

      • +1

        Or
        "How's my husbands form, gets to skip shopping, and when I call for help, bypasses me while he pillages the Woolies freezer section first and barrels 2 drumsticks before I even see him, then he dumps the evidence on me."

      • -1

        We buy ice creams in monthly groceries so seeing a box was not surprising

    • -1

      She didn't see me entering in store with ice cream in my hand. My wife assumed that I picked it up from Woolies and opened it for my daughter. She had seen me give her chupa chups without checking out, so she thought I was generous on my daughter that day and didn't question me.

    • +1

      They weren't ice cream cones

  • +1

    One day, every item will have a unique RFID code, and you just toss them in the trolley and walk out, with automatic billing. But not yet.

    • It’s already being trialed by Colesworth

      • I think you may be confusing RFID with "Scan'n'go" ?
        They are using RFID in the supply chain, but not individual items, except some high-value ones.

        • If taking the item off the shelf activates a scannable moment, what happens if you change your mind and put the item back on the shelf before leaving the shop?

          That kind of transaction changes the entire contract law formation.

    • One day Colesworth will just deliver through drones and self driving cars. Going to a store yourself will be a throwback, something old people do.

      • Online ordering and delivery is already quite good. What they need is an API, and your AI assistant to help you with the week's shopping list.

  • +2

    Store is not responsible for customer stupidity.

    You buy something you later decide you shouldn't have … not store's problem.

    You scan something at one store that you bought at another store … not store's problem.

    Etc.

  • lol

  • +1

    How was your $14 box of Peter's drumsticks?

    • +3

      It tasted exactly like $4.50!

  • +1

    I read that in Europe they scan QR codes instead of bar codes for perishables. QR codes contain expiry dates so you do not end up buying expired food as checkout will be blocked for those. Not that it would help in OP's case…

    • It's a GS2 code, looks similar to a QR code though

  • Whilst scanning, the self serve checkout validates weight of the item recorded in the system versus what is added to the bag area. I assume woolworths would also track in their own systems the actual weight of each item that went through the register. If you ate half the contents, then there should be a weight discrepancy.

    They also have camera footage. If you have a big history of shopping at woolworths (that you can prove via everyday rewards), I'd pursue it regardless of it being your own mistake.

    • I don't know how my wife bypassed that weight error. I have shopped from Woolies only for the last 2 years with a record of everyday rewards, but it's too much of a hassle to trace CCTV footage. I was happy to show my receipt to track the exact product, but the manager was not interested. I can only request, not demand, from my position.

      • I once had a ghost item added to my Aldi shop. Something I never buy but appeared on the receipt for $5. Went back two weeks later and told the manager I never bought it. He was sceptical, but loaded the cctv for my order two weeks earlier. Took him a while (I did other shopping and came back) in the end he agreed it was never scanned and gave me my money back.

  • Unlucky OP.

    As it's holiday season there are a lot of grumpy / bored kids (and immature adults) on the site shit posting.

    Short of a receipt from Coles showing the proof of purchase there, it's hard to say if Woolies would actually give you a refund of the money. They might have CCTV footage showing you entering the store with the item in the trolley, but this is likely deleted by default after a few days.

    Best bet would have been to go back immediately with a receipt but short of this no luck unless there's a nice enough manager

    • The manager said she could have done something if I had called the same day. Probably fetching footage of the same day would have been a lot easier for them. But woolies customer service has always been great for me so i was in no rush. My bad

  • +1

    Less Bilal going wild and couples counselling maybe to improve communication?

    Communicating that the drumsticks were from another supermarket to your wife, even if seemingly obvious, would have avoided this issue.

    • +1

      This! I know my shortcomings, and no matter how much my introverted mind tries to speak out loud, I am failing at this skill. I e-spoke to so many bargainers today but face to face with my spouse, I am always short of words!
      We are going off topic now

  • +5

    just go buy more at coles and return them to woolies

    • Sounds like a Plan!

    • Thanks for SPOILING it for the rest of us… 😠

  • +2

    As stated, barcodes do not have to be batch specific. They are only for that item. So an epson ink cartridge is the same at hn, dm, jb, gg, ow etc, if it is the same size, volume etc. Even new packaging, can have the same barcode. Barcodes starting with 93 usually have Australia as the country, where they are sold. The next 5? Usually indicate the supplier, and the next 5 is the product number. Last digit is a check digit. All codes are registered, so they don't double up. Items like meat, have batch barcodes, so they can monitor expiry dates, sizes, (i heard) but they allocate to a product item. Ie rump steak .

    When i first started at hn, back in the 90s, we had to create our own 8 digit barcodes, which were store specific (and not registered). We then would have companies, where when a new version was released had a new barcode, which made inventory management a nightmare.

  • The amount of time spent on fussing about $9.50.

  • -2

    Is the expiry different on the Woolworths ones compared to Coles ?

    Just a thought.

    • 95% chance it will be different, but barcode should still remain the same, unless it's a different size, or exclusive.

  • Cmon man, you have to write this one off and stop looking for anyone else to blame.

    While your reason is legit to you, as someone who has worked at one of these stores, I can tell you that people come back every day with dodgy shoplifting exchange/refund stories like this all the time. Like they shoplift the thing when it's on sale, then try to return it when it's not on sale, essentially doubling their money on an item they stole. You didn't do this - but it LOOKS exactly like that.

  • I then received a call from my wife asking me to come to Woolworths to help with the scanning

    Should tell her to take her time and you'll scan the next shop. That is also equality. You find out what could go wrong when there is duplication.

  • -1

    OP (family member) paid for something.
    Didn’t actually take said item from store (because what was scanned was already theirs)

    Open and shut case, take that thing and don’t scan when next at Woolworths, it’s already yours you merely paid in advance.

  • +2

    I found out that my wife had scanned the ice cream box at Woolworths

    There's your answer. Sell the wife, get that $9.50 back ASAP

  • OP needs to wait until everything goes to the QR type codes that should have allot more info.

    Live and learn…..

  • -1

    The barcode you scan at the check out is a retail barcode assigned by Peter’s for that product. It’s the same product they sell to Cole’s and woolies and other retailers. Part of the barcode is assigned by GS1, a governing body that assigns numbers worldwide. It prevents duplicate barcodes.

    The inventory code does not change by the retailer ordering the product for many reasons unless it’s retailer specific.

    A lot/ batch number is assigned to the product typically at the time of manufacturer. It’s not a serialised item, not each item has a unique number. The batch number is typically associated to the manufacture date/ pallet. That’s usually a seperate barcode or it could be a concatenated barcode applied at the pallet level.

  • -1

    This must be the first ' I got self scammed at Colesworth' post, well done OP. 😁

Login or Join to leave a comment