Free 60-Day Trial: Postal Mail Digitized & Emailed ($15/Month after) @ PostBoxDocs.com

AssociatedLPostBoxDocs on 11/06/2023 - 20:04 postboxdocs.com (101 clicks)
Last edited 13/06/2023 - 20:15 by 2 other users

Free 60 Day Full Service No Obligation Trial for an Post Office Box Delivering Mail Online via PostBoxDocs.com

Sign up using our online form and start using your new mailing address to receive digitised documents direct to your e-mail, no matter where you are. Note: No mail will be forwarded with the $15 Standard Plan.

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Most organizations have moved with the pace of technology, we facilitate full transition. We make it our mission to pave new avenues in transforming the way we receive and use information. This initiative and other launched by Excel@IT™ are intended to reduce our carbon footprint and impact we have on the environment whist provisioning continuity of services.

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6 Aug 2023

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scamNscoot on 11/06/2023 - 20:18

+3

lol are you serious? Who would trust you with their private mails?
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 21:54
  
  -2
  
  We provide this right to Agents working in Real Estate to pay bills and action other tasks on behalf of the owner.
- WoodYouLikeSomeCash on 12/06/2023 - 00:00
  
  +1
  
  Imagine if OP walked on stage on shark tank and proposed this idea 🤣. They’d rip OP to shreds.
  - AssociatedPostBoxDocs @ PostBoxDocs.com on 12/06/2023 - 00:43
    
    -2
    
    Excel@IT has been trading since 1997 (trading as Excelsior Technology) and providing website, eCommerce, and online applications successfully. This is an affiliated initiative and funding is not required. I believe in the product and am doing it as I see clients and businesses in particular could greatly improve their business operations whilst becoming more green - do not underestimate the paper impact on our environment. I don't expect it would be for everyone nor do I expect positive reception from everyone.
    - freewhere on 12/06/2023 - 19:43
      
      Not even picking up any other point, but how is it greener? You still get the paper mail you digitise
      - AssociatedPostBoxDocs @ PostBoxDocs.com on 15/06/2023 - 18:23
        
        @freewhere: The footprint related to receiving the internal mail is not avoided albeit we hope that our users encourage sender to move to e-mail.
        However, the mail traffic internally and in managing this hard copy material is reduced as they are delivered directly to your e-mail.
        It also avoids the need to travel to a PO Box as the physical travel element of receiving letters is eliminated saving travel costs in some cases.
        Additionally, using electronic copies of letters may also reduce reproduction of communication (e.g. photocopying).
        
        freewhere on 15/06/2023 - 21:58
        
        @PostBoxDocs: Wait what! If Coles sends me their offers magazine, you digitizing it will somehow prompt them to email it to me? Also wouldn't that like kill your business?
        
        AssociatedPostBoxDocs @ PostBoxDocs.com on 16/06/2023 - 13:47
        
        @freewhere: Yes, it would but it would benefit the environment. I'm doing this because I believe in the product and am doing it as I see clients and businesses in particular could greatly improve their business operations whilst becoming more green - do not underestimate the paper impact on our environment. I don't mind if there is one day no need for the service I am offering today.
easternculture on 11/06/2023 - 20:20

+3

Is that you optus?
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 21:54
  
  We are not affiliated with Optus.
  - easternculture on 11/06/2023 - 22:19
    
    Will my data be posted on the dark web for free
    - AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:22
      
      Please read the Privacy Policy about the risks associated with online security.
      What I can say is that your letter scans will not be stored on the cloud as this is not a service we provide.
      However, they will be sent to you electronically using e-mail services which are also susceptible to hacking, but not more so that regular mail.
      - easternculture on 11/06/2023 - 22:24
        
        @PostBoxDocs: So what your saying is my data could be posted on the dark web.
        
        Shouldnt you be using encrypted keys to secure emails.
        
        AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:29
        
        @easternculture: The risk of your data is at a rate similar to your e-mails getting hacked. This may not be the best product for anybody who does not trust e-mail communication. Noting, these would be 3rd party servers, including the client's internet and e-mail provider.
Hybroid on 11/06/2023 - 20:22

+3

This initiative and other launched by Excel@IT™ are intended to reduce our carbon footprint and impact we have on the environment whist provisioning continuity of services.

Explain how you claim you achieve this. There's still the footprint of getting mail delivered to somewhere regardless if direct or you as a middle-person.

I can't see many people wanting a third party opening their mail. Can't see many businesses wanting this either. Would love to see the business case that got signed off as a good idea.

Reading through T&Cs, you don't even have a privacy policy in Section 10. Link goes nowhere…

https://www.canva.com/design/DAFZyi8reGI/RmpCL_E4p528wgR_Ngs…
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 21:57
  
  The Link in the Terms and Conditions goes back to the Privacy Statement on the website which links to a Privacy Policy.
  We provide this right to Agents working in Real Estate to pay bills and action other actions on behalf, this is not much different.
  The footprint related to receiving the internal mail is not avoided albeit we hope that our users encourage sender to move to e-mail.
  However, the mail traffic internally and in managing this hard copy material is reduced as they are delivered directly to your e-mail.
  It also avoids the need to travel to a PO Box as the physical travel element of receiving letters is eliminated saving travel costs in some cases.
AircraftFreight on 11/06/2023 - 20:26

I would like to see your privacy policy ASAP
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 21:59
  
  Noted. A full link is provided on our Privacy Statement page of our website.
  Note, we are using a standard online trading Privacy Policy which provides inclusions for letter handling.
  We do not under any circumstance use any information for commercial purposes whether it be for profit or not.
  The information we collect is for the purpose of providing this Service to the customer.
HomeAlone on 11/06/2023 - 20:26

+6

https://www.abr.business.gov.au/ABN/View?id=84371310358

Entity type: Individual/Sole Trader
Goods & Services Tax (GST): Not currently registered for GST
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:00
  
  This is correct. The previous Training Arrangement was a Partnership registered under Excelsior Technology. This ABN was terminated when moving from South Australia to NSW and have only recently been relaunched.
  - easternculture on 11/06/2023 - 22:22
    
    Lol it takes less than an hour to register a company name.
    
    Not buying your excuse.
    - AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:25
      
      PostBoxDocs.com is also registered.
      The registration of a company is typically done to reduce ones liability in the circumstance of a damaging event.
      We provide this through Professional Indemnity insurance and do not waive the owners liability at this stage.
      However, this may change in the future.
      - easternculture on 11/06/2023 - 22:27
        
        @PostBoxDocs: You should be a company, not a sole trader if your are providing such a service.
        
        Unless you have been banned from directorship rights, that another matter.
        
        Anyone can have a sole trader buisness, Companies now require a director ID in nsw in which they verify you.
        
        AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:31
        
        @easternculture: Yes, as per my previous e-mail this business may become incorporated at a future date. I have not been banned from directorship or have any criminal convictions of any manner. However, my right under the law to trade an Individual remains, as it does for many businesses around Australia over varying size.
        
        easternculture on 11/06/2023 - 22:34
        
        @PostBoxDocs: I personally wouldnt trust my information with a sole trader (for a service like this).
        
        I have not been banned from directorship or have any criminal convictions of any manner.
        
        That is the exact purpose of a director ID requirement 👍
        
        AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:35
        
        @easternculture: That's totally your right and I hope you revisit (if this is a service you are interested) in the future when it is incorporated.
XXRydeR on 11/06/2023 - 20:27

+4

I fail to see how this reduces any carbon footprint and not actually cause more.

Please do explain though…
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:01
  
  The footprint related to receiving the internal mail is not avoided albeit we hope that our users encourage sender to move to e-mail.
  However, the mail traffic internally and in managing this hard copy material is reduced as they are delivered directly to your e-mail.
  It also avoids the need to travel to a PO Box as the physical travel element of receiving letters is eliminated saving travel costs in some cases.
  Additionally, using electronic copies of letters may also reduce reproduction of communication (e.g. photocopying).
  - WoodYouLikeSomeCash on 11/06/2023 - 23:31
    
    Doesn’t the photocopying just end up producing more emissions and therefore make it worthless.
    - AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 23:43
      
      Yes, photocopying is something that would potentially be eliminated at the client's end as they don't get the physical copy. We just scan the document, I am not sure what the carbon footprint of this is, to avoid this we have invested in a digital camera photographic method with high resolution (as opposed to traditional Multifunctional Devices/Photocopiers).
      - djtech on 12/06/2023 - 08:11
        
        @PostBoxDocs: Isn't that just taking a photo with your phone camera and the like?
SydneyRojak on 11/06/2023 - 20:37

+1

how does it reduce carbon footprint
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:01
  
  The footprint related to receiving the internal mail is not avoided albeit we hope that our users encourage sender to move to e-mail.
  However, the mail traffic internally and in managing this hard copy material is reduced as they are delivered directly to your e-mail.
  It also avoids the need to travel to a PO Box as the physical travel element of receiving letters is eliminated saving travel costs in some cases.
  Additionally, using electronic copies of letters may also reduce reproduction of communication (e.g. photocopying).
whytd on 11/06/2023 - 20:45

Huh? Why would anyone want a third party handling their mail?
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:06
  
  We provide this right to Agents working in Real Estate to pay bills and action other actions on behalf, this is not much different.
  The benefits include:
  - Scanning of your mail to text/keyword searchable PDFs which you receive in your mailbox thus eliminating loss of important documents.
  - Reduction of internal mail delivery overheads and reduction of risk of losing or not seeing documents that staff have misplaced.
  - Travel costs and time eliminated if a business is using a physical PO Box.
  - If you move address, you do not need to update your physical address.
  - Sometimes entities do not want to disclose their physical address for security and privacy reasons (e.g using PO Boxes for mail).
NeggerOfDeals on 11/06/2023 - 20:51

+1

Is this a scam? The physical address is a post office. There's no ABN listed on the site.

.com domain. All of this smells.
- AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 22:02
  
  It is not a scam.
  www.postboxdocs.com.au, .org, .net, .net.au, and others are also registered.
  This initiative is provided by Excel@IT™ ABN 84 371 310 358.
  There is a link to the Excel@IT™ website for more information.
  We use the non-physical address service we promote.
  A landline telephone number is provided on the website, something most Online Services do not do.
WoodYouLikeSomeCash on 11/06/2023 - 23:41

+1

Here are some key points I found:
1. The website states that for the 2 highest plans they bulk mail them every 3 months (as in the paper mail to you), this therefore creates in a way almost more of a carbon footprint (after you factor in the companies electricity to photocopy handle and send each individual email to you).
2. As previously mentioned, this poses a very serious security risk think about they amount of people that will handle your mail, on the computer, at the scanner, opening the mail, etc. all it takes is one bad employee to snap a photo with their phone or transfer the copy to their personal USB and you could very easily become a victim of identity theft.

Overall, my advice, stay away!
- WoodYouLikeSomeCash on 11/06/2023 - 23:47
  
  +1
  
  Actually to add to this, as it states they retain mail for 12 months on the base plan and on the higher plans for 3 months (before they bulk mail them out to you). Imagine if they got robbed and how many customers could have their identity stolen, as this is a sold trader business it’s likely OP is the only employee and does not have adequate security procedures in place for such sensitive data. I’d bet (speculation) that OP would be running this operation out of his personal home where countless family members and guests could see and potentially compromise the security of said documents.
  - AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 23:55
    
    Hi, I noticed you provided additional advice.
    Despite being a sole trader, Excel@IT has been trading since 1997 (trading as Excelsior Technology) and providing website, eCommerce, and online applications (which manage large volumes of customer's commercially sensitive data) solutions without incident or security breaches. Separate premises with a dedicated, not attached to a home are used for this service and access is only granted to employees. Again, thank you for your feedback.
    - WoodYouLikeSomeCash on 11/06/2023 - 23:59
      
      A track record is cool, but the issue is more so with the business idea and its execution. As I stated previously in a different comment, there isn’t a situation where I think this idea will work as it just poses an incredible security risk for just a little convenience, the risk vs reward simply is not worth it.
      - AssociatedPostBoxDocs @ PostBoxDocs.com on 12/06/2023 - 00:01
        
        @WoodYouLikeSomeCash: I respect your opinion and your assessment. The risk reward ratio is for the end user to decide. A similar example would be Legal Firms but again it's not an argument but a predicated way of doing business albeit the digital factor is not so amplified in this example.
        
        WoodYouLikeSomeCash on 12/06/2023 - 00:03
        
        @PostBoxDocs:
        
        albeit the digital factor is not so amplified in this example.
        
        Therefore it’s not a great example as most of the comments on this post have related to the risk associated with the digital component of the business that could so easily be compromised both internally and externally.
        
        AssociatedPostBoxDocs @ PostBoxDocs.com on 12/06/2023 - 00:05
        
        @WoodYouLikeSomeCash: The internal risk exists in both cases (e.g. an employee could steal information, files and data/digital files from a Legal Firm also). The digital risk is similar to e-mail traffic as mentioned previously as no data is stored on the cloud except for said e-mail sending.
AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 23:48
Hi, I value your feedback and it will be used to make our service better. Thank you for taking the time to send feedback.

As per my comment above photocopying is something that would potentially be eliminated at the client's end as they don't get the physical copy. We just scan the document, I am not sure what the carbon footprint of this is, to avoid this we have invested in a digital camera photographic method with high resolution (as opposed to traditional Multifunctional Devices/Photocopiers). It is also expected that 1 bulk transfer (where the customer requires this) will be offset from the other positives to the carbon footprint listed above. There is also a 12 month option, which would be even better. Note, the letters are packaged, not sent individually.

I accept that individual employee malicious events cannot be 100% eliminated in any workplace. However, this is not greater authority than that provided to Real Estate Agents to pay bills and action other tasks on behalf of the owner.
- WoodYouLikeSomeCash on 11/06/2023 - 23:54
  
  However, this is not greater authority than that provided to Real Estate Agents to pay bills and action other tasks on behalf of the owner.
  
  Argument 2 isn’t very strong seems as your supporting it with the basis of “oh well these guys already trust us so you should too”, I don’t think there is any situation whereby this business idea would be viable, businesses would hate this as typically they see physical mail as a more secure way to deliver messages to their clients for sensitive information such as share notices. Imagine if your email or systems got hacked by a third party and thousands of emails were out there in the wild? Or if you lost the camera you invested in that contained pictures of every email? This poses a serious security risk as it aims to solve an issue that arguably doesn’t exist (as people can request from their billers to receive emails) and the way it solves it is extremely insecure and plagued with risk.
AssociatedPostBoxDocs @ PostBoxDocs.com on 11/06/2023 - 23:57

These are all valid concerns related to physical security and trust you put in a business or employee of a third party company. I am not dismissing them. I am not stating this as an argument but rather an example of what the normal person sees an appropriate level of risk with their mail. Again, it's up to the individual or business to asses these risks and make a decision of who handles their mail. This is not something I would aim to influence but provide answers to when specific cases are raised associated with this service.
- M00Cow on 12/06/2023 - 11:30
  
  Matey, interesting business. But definitely the wrong audience.
  
  A few tips for the future.
  - Ozbargain probably isn't the right platform fornthis sort of business (just look at all the comments above)
  - Get & advise of, Cyber insurance and what it covers in case of a data breach. Saying we don't use the cloud tonstore data isn't really that convincing.
  - explain how it complies the privacy principles (I'm guessing that companies using your service might ha e difficulty in complying themselves, but maybe detail how they are).
  - explain how you mitigate the risks of your staff reading businesses mail. I.e. they're screened (no criminal convictions, backgroundxhecks, etc), they're based in Australia, they've signed a Non Disclosure Agreement, etc.
  
  Good luck.
AssociatedPostBoxDocs @ PostBoxDocs.com on 12/06/2023 - 12:42

Thank you for the feedback. I think you're right, this may not be the best website for this business/offer. Your feedback is appreciated.

This was posted 1 year 5 months 2 days ago, and might be an out-dated deal.

Free 60-Day Trial: Postal Mail Digitized & Emailed ($15/Month after) @ PostBoxDocs.com

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