Tools or Search Query to Analyse Gmail Inbox

Alley Cat on 22/11/2024 - 11:05
Last edited 22/11/2024 - 17:39 by 1 other user

Hi OzWizards,

My Gmail has just gone over 50% of the storage. I have managed to delete some emails with attachments, but only freed up about 3%.

Is there a way to analyse the inbox similar to what SpaceSniffer does for hard drives? I'm thinking search queries that looks for emails coming from the same sender over 100 times or things like that. I would love to just purge everything that is six months old, but they contain receipts and other things that were handy to have occasionally.

Is there a way to dump anything that is six months or older into a backup account periodically? What is your maintenance routine, if you have any?

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• 

  geekcohen on 22/11/2024 - 11:16

  +2

  has:attachment and see if there is anything there.

  • 

    Alley Cat on 22/11/2024 - 23:35

    https://one.google.com/storage/management does it better.

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  MS Paint on 22/11/2024 - 11:18

  Doesn't help you now but I file things in folders (like receipts) that are important when I receive them.

  Then every so often you can just delete everything, except your folders of course.

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  geekcohen on 22/11/2024 - 11:18

  after:2000/01/01 before:2023/12/30 Anything that is end of 2023 and older.

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  ihfree on 22/11/2024 - 11:23

  What is your maintenance routine, if you have any?

  Google One - buy bigger tiers.

  There's also this page - https://one.google.com/storage/management with links to clean up for various services. In the case of Gmail, it is just the attachment search.

• 

  AustriaBargain on 22/11/2024 - 13:09

  +3

  Are you sure the usage is actually gmail emails and not google drive or anything else? Isn't all the storage counted together?

  • 

    Alley Cat on 22/11/2024 - 23:35

    Yes, I went by https://one.google.com/storage/management

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  Hybroid on 22/11/2024 - 13:12

  Just hit 50%? Mine's been 97% for years.

  Use "size:10MB" in search to find large e-mails to delete.

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  soan papdi on 22/11/2024 - 13:26

  +1

  This is very tedious but does what you want in terms of a backup.
  - Visit https://takeout.google.com and export just your email.
  - The export will have one big file in the mbox format, which is old but compatible with most email clients (Outlook, Thunderbird, etc). Import into such a client and ensure backup is intact.
  - Implement your 6 month purging rule
  - Visit takeout again to schedule an export, say every few months and save the files for later use.

  I'd just pay for the lowest tier Google One and get 100GB. Life is too short to waste time on these things.

  • 

    Alley Cat on 22/11/2024 - 23:39

    That is a very interesting page, thank you very much! Gonna test this out.

    I don't mind paying for it, but 15GB is a lot of space for emails. I should not have used up more than 3 GB. Don't want to be a hoarder.

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  freefall101 on 22/11/2024 - 13:44

  +1

  I use emClient and automatic archiving - https://www.emclient.com/blog/archive-your-emails-easily-wit…

  Just make sure that archive folder is backed up somewhere else (I use onedrive, since I have 1TB there and only 15GB on gmail.

  A useful way of dealing with some emails though, look at emails by sender. Then just pick entire batches of emails (like jbhifi) and delete them all at once.

  • 

    Alley Cat on 22/11/2024 - 23:45

    Once you archive, it is then offline, correct? So I would have to run it through an email client to search.

    A useful way of dealing with some emails though, look at emails by sender. Then just pick entire batches of emails (like jbhifi) and delete them all at once.

    That's what I've been doing to clean up my inbox in the last few days, including ozb (those deal posts have been like a wildfire lol)